Tired of sifting through your Google Docs document to replace one word for the one you should use?
What about if I’m working on a hundred-page document, can I still find a particular word and replace it with another?
Well, you’re in the right place, as we’ll show you how to replace a word in Google Docs without skimming through every line.
How to Replace a Word in Google Docs
First, select “Edit.” Then, click “Find and Replace.” Pressing “Ctrl/Cmd + H” to activate this feature. Then, in the pop-out window that appears, type the base word in the “Find” box and the new word in the “Replace with” box. Click “Replace” or “Replace all” to change the highlighted word.
Another way for you to do this is by pressing “Ctrl/Cmd + F” first to search for that word you want to replace.
Then, in the “Find” pop-out window, select the 3-vertical-dot icon to activate the “Find and Replace” menu before following the steps mentioned above.
So, are you now ready to deep-dive into learning how to replace a word in Google Docs?
Replacing Words in Google Docs — All You Need to Know
Unknown to most Google Docs users, there’s a function that allows you to find a single word across the document without skimming through every line.
If you know how to activate the “Find” feature, you’ll only need to add a tiny chunk of information to be able to master replacing words in the tool as well.
Think of it like refreshing your memory of how to select everything in Google Docs plus learning new methods of doing it.
So, let’s start with the long method of activating the replace tool in Google Docs.
Long Method: Activating “Find and Replace” through the Edit Tab
Step 1: After opening the Google Docs file you want to edit, head to the menu bar and click “Edit.”
Step 2: In the dropdown menu that appears, select the “Find and Replace” button. You can find this at the bottom of the dropdown menu the “Find and Replace” option.
This move will then activate the “Find and Replace” pop-out window.
Or, you can simply press “Ctrl/Cmd + H” to activate “Find and Replace.”
Step 3: Once you’re in the “Find and Replace” pop-out window, type the base word (the word which you want to change) in the “Find” box.
You will then see the words across the document highlighted as soon as you enter the base word.
After which, head to the “Replace with” box and type the new word you want to change the base word into.
Step 4: Then, under the “Replace with” box, you’ll see 3 options on what specific words should Google Docs replace.
- Match case
- Match using regular expressions
- Ignore Latin diacritics
To be more inclusive, tick the “Ignore Latin diacritics” box.
Step 5: Then, replace the base word with the new one. You have 2 options of how you want to replace the word.
First, you can choose the “Replace” button then move through the document by clicking either the “Previous” or “Next” buttons.
This method will take more time as it’s a semi-manual process.
But it will allow you to check if the highlighted words in the document are the ones you would want to replace.
Now, if after you skimmed through the document and you see that all the highlighted parts are the words that should be replaced, select “Replace all.”
Step 6: If you don’t have other words needing replacement, then click the “X” icon on the upper right of the pop-out window.
Very simple, right?
But, while the long method of word replacement in Google Docs is the most common one, there is another way to activate this feature.
Short Method: Clicking the 3-vertical-dot Icon in the “Find” Menu
Step 1: Press “Ctrl/Cmd + F” on your keyboard to activate the “Find” tool.
You’ll then see the “Find” pop-out window appear on the upper right of your Google Docs document.
Step 2: In the “Find” pop-out window head to the rightmost part and click the 3-vertical-dot icon.
This move will immediately bring you to the “Find and Replace” pop-out window.
Step 3: Once the “Find and Replace” pop-out window appears, follow Steps 3 to 6 of the long method to complete the process of replacing a word in Google Docs.
So, now that you know these 2 nifty methods of replacing words in Google Docs, which are you more willing to use more frequently?
Frequently Asked Questions about How to Replace a Word in Google Docs
Is the “Find and Replace” feature in Google Docs exclusive to replacing words?
Aside from words, you can use the “Find and Replace” feature to replace phrases within the document as well. Just activate the “Find and Replace” pop-out window and encode the base and new phrases in the corresponding boxes to replace them in the document.
What if the word that I placed in the “Find” box is part of a different word that I don’t want to replace. Can I skip replacing that word and move on to the next entry highlighted?
You definitely can skip a highlighted entry after typing the base word in the “Find” box. Just click the “Next” button in the “Find and Replace” pop-out window to move on to the next highlighted entry.
Can you directly edit the Google Docs document even if the “Find and Replace” pop-out window is still in view?
You can still click on the document, as well as type in it even if the “Find and Replace” window’s still active. Just click the “Previous” or “Next” buttons to help you jump to the next highlighted entry in the document.
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