How do Canva Teams Work? — Let Me Show You Right Now!

What words do you associate with “team?” For one, cohesiveness and seamlessness are the two words that I associate with the word team.

And, by the looks of it, Canva incorporated these 2 important aspects in designing the app’s team feature.

But, how do the Teams feature in Canva work? Let’s find out in a bit.

 

How do Canva Teams Work?

You can create a team in Canva by inviting people through a link or by inputting their email addresses. Then, assign those people with their roles — Member, Template Designer, or Administrator. After which, you can begin assigning tasks, commenting on your team members’ work, or share files directly in Canva.

 

Canva Teams: The How-tos of Creating and Working With It

Working in a team is hard, especially if you don’t have the right tools to use for seamless collaboration with your members.

But, as mentioned earlier, Canva got you covered on that as you can now create a team account with at least 5 members in it. 

Yet, how exactly can you create one? And what features can you find when you decide to form one?

 

Creating a Canva Team

Step 1: On Canva’s home page, head to the left side panel and click on the Create a team button.

You’ll then see a dialog box that prompts you to type your team name before proceeding.

Once you’ve successfully encoded your team’s name, tap on the Continue button.

Step 2: Next, invite people to become your team’s members. 

If you prefer the easy route, tap the Get invite link and copy-and-paste this link on the person’s messenger account.

You can also input their e-mail addresses instead to send the link. 

Step 3: After encoding your members’ e-mail addresses, assign them their roles in the team. Technically, you can assign 3 roles to your members:

• Administrator
• Template Designer
• Member

You can find what each role’s function is at the right side of the Invite Team Members page. Use this as a guide when assigning your members’ roles.

But, if there are any changes during the middle of your project, you can always change the person’s role at any time. 

After this step, tap on the Send invites button so Canva will send an e-mail with the link to your recipients.

And, once your members click the link, you can now get started with working as a team in real-time inside Canva. 

 

What You Can Do In A Canva Team

Now that you’ve successfully created a Canva team, it’s time to unbox what you can do with it.

The features you can use to your advantage include the following:

• Creation of a brand kit
• Use of collaboration tools, including the ability to create templates
• Unli creation of folders with 100 GB of storage for content organization
• Premium access to Canva’s content (videos, images, templates, elements, and fonts)
• Animations, Magic resize, and background remover

I won’t discuss each feature that you can do with Canva teams. 

However, you can read about some of them in the differences between Canva Free and Pro text in this blog.

But, let’s focus more on the collaboration tools that you can use for a seamless workday with your team.

 

Collaboration Tools in Canva Teams

For you to work well as a team, you need to be able to communicate all your concerns while alongside your teammates in Canva itself. 

It’s such a hassle if you’ll have to log in to another social media account just to communicate with your team members.

So, aside from the ability to invite and remove or leave a team in Canva, the tool features file sharing and commenting tools as well.

 

Sharing Files in Canva

Step 1: After creating a design file in Canva, head to the menu bar and tap on the Share button. You’ll find this button after the File name/heading.

Step 2: Select the team or a particular team member you’d want to share the file with.

To do this, press the @ button on your keyboard and input the team or member’s name after it. After locating the name, click on it.

Step 3: Edit the viewing access of this particular team or member. 

Tap on the Share a link to… button to activate the dropdown menu. You’ll then see 3 options:

• Can edit
• Can view
• Not shared

If you select the Can edit option, you allow that particular team or person to edit the design you’re creating.

The Can view option allows that person to see the design you created, but not make any changes in it unlike the previous option mentioned.

Not shared simply means that person or team member isn’t allowed to edit or even view that particular design. It’s like blocking in social media terms. 

Step 4: After selecting the viewing permission, you can now tap the Copy link button if you prefer to use another messaging option to distribute it.

If not, then your members will simply receive a notification about the newest design you created and your tasks for them.

 

Creating Groups in a Team

Now, if want to organize people according to their departments, you definitely can create smaller teams, or groups, in Canva.

Think of them like the Group Chats feature you find in Facebook’s Messenger application.

Step 1: On Canva’s home page, tap on the name of your team on the left side.

Step 2: Head to the Groups section. Click on it.

Step 3: Tap the Create a group button to start encoding your team members’ names or their Canva profile names. Continue typing the names until you’ve added all the people to the team.

Then, like in creating a team, you can assign which members will take the Administrator role and which ones will simply be a member of the group.

Step 4: Give your newly-created group a name. After this step, tap the Create group button to save it.

And, just like that, you’ve already created a group under a team. 

 

Commenting on Team-created Designs

Last but isn’t least on the list is the commenting feature. With commenting, you can directly input your feedback on a particular designs everyone in the team sees it.

To do this, you’ll need to follow these steps:

Step 1: If you’re in the All Designs tab, just tap the ellipsis or 3-dot icon. A dropdown menu will then appear.

Step 2: In the dropdown menu, select the Comment & Like option.

You’ll then see a box where you can input and even tag a member’s name so he or she will be notified of your comment.

But, if you haven’t invited the team or member yet, click the Share button instead.

Step 3: On the editor page, tap any design element you’ll comment on before tapping the Comment button.

Then, type your comment and even mention a particular team member inside the comment box.

Step 4: Once done giving your feedback, tap the Comment button so everyone, including the person you mentioned, gets notified.

You can also click the Assign task box to assign that particular task to that member.

Step 5: Once that team member makes the revisions according to your comment, he can simply type a reply on the Reply box before hitting the Reply button.

Also, don’t forget to click the checkmark icon on the upper right of that comment so that person gets notified that it’s resolved.

Step 6: If there’s a need to delete or edit out a comment, all you need to do is head over to that particular comment and click the ellipsis icon.

Then, choose between Edit comment or Delete thread. Tap on Save if you’re editing the comment (say you’re assigning the task to a different member).

Pretty cool, right? What’s more, you can do all of these commenting, assigning out tasks, and working on the revisions as a team in real-time.

So, while one team member swaps the colors of the template, you can also edit the fonts and their colors without interrupting each other’s progress.

You’ll just see the profile picture of all the active team members on the menu bar, as well as a differently-colored box with that member’s initials highlighting the part of the design they’re working on.

 

Frequently Asked Questions about Canva Teams

 

Do you need to upgrade to a Canva Pro account to use the Teams feature?

Creating a Canva team can be used both by Free and Pro users. But, if you’re on the Free account, you can’t use Magic resize, saving designs as templates, and downloading designs with a transparent background and as animations.

 

How much is the payment for creating a team in Canva?

For the basic team of 5 members, each member’s charged $12.95 monthly or $119.40 yearly. But, if you’ll exceed the five-person count, you’ll have to pay another prorated fee to cover the rest of the monthly or yearly plan.

 

Up to how many members can you add to a Canva team?

You can add to a maximum of 3000 members, yourself included in a Canva team.

 

If I create a team using a Free account, what kind of features can I use?

When creating a team on a Canva Free account, you and your members get to enjoy using the tool according to the limits of a free account. But, once you upgrade to a Pro account, each member of the team, including yourself, can use the Canva Pro features.

 

Will I be billed if I make a team during my Canva Pro trial period?

During the 14-day trial period for Canva Pro, you won’t be charged for creating a team. However, if you opt to continue with the use of the Pro account, billing starts on the day you made the upgrade.

 

Do all team members see the designs I create?

Not all team members can view your Canva designs unless you change their permission or view access to Can Edit or Can View.