Collaborating with your team members is crucial to a project’s success — especially during the editing phase.
And, what better way to do that than to communicate right within the design platform, right?
If you’re still mulling over how exactly to do this with your design team, Canva’s got the solution for you.
How to Let Others Edit a Canva Design
Choose “Share” from the top toolbar, then insert the e-mail address of the person you would like to share your design with. Make sure that it says “Share a link to edit”, so that edit permissions are granted.
How to Let Others Edit a Canva Design: Easy Steps to Follow
Letting others edit your Canva design isn’t as complicated as you think it is.
You just need to familiarize the buttons to click for you to assign an editing task to your team member.
To start with, you’ll have to take note of where you are in the Canva app.
On Canva’s homepage
Step 1: On the Canva homepage, head to the left panel menu and select All Your Designs. This will then show you the current designs saved on your team account.
Step 2: Browse through the designs in the gallery until you find the file. Once you locate it, tap on the ellipsis (3-dot) icon on the upper-right of the thumbnail.
Step 3: In the dropdown menu, click the Share option.
Type the team member’s name to who you want to edit the design.
Step 4: Click the v icon. In the succeeding dropdown menu, you’ll see 2 options: Send view link or send edit link.
Choose the Share a link to edit. Then, copy the link by choosing Copy link.
Step 5: Paste the edit link in any messaging app that you’re using to communicate with your team members.
Hit the send button after pasting the link.
Easy, right? But, what if I’m inside the editor page of a Canva design.
Is it possible to delegate the editing task to a team member at that instant? Well, with Canva, it’s a yes.
Inside a Canva Design’s Editor Page
Step 1: On the editor page of the design you’re working on, head to the Share button on the menu bar.
Step 2: In the dropdown menu, type the name or email address of the team member you want to do the editing of the design.
Step 3: Once the team member’s name is added, click the v icon and select what access to give that person to your design.
Since you want that particular team member to do some editing, select the Can edit access.
Step 4: You can write a message inside the Add message box if you’ve got more instructions to give to your team member.
But, this step’s optional.
Step 5: After choosing the viewing access, as well as typing in more instructions, tap the Send button.
Step 6: Another way you can send an edit link to your team member is by copying the link itself from the Share button’s dropdown menu.
Click the v icon and select the Share a link to Edit option.
Step 7: After selecting the access option, click the Copy link button and send it to your member via a messaging app.
From there, you’ll wait for your teammate’s avatar to appear on the menu bar (between the file name and the Share button).
Once the member’s active and starts to work on the task you assigned him, you’ll then see a color-bounding box surrounding that part of the design.
And, what’s cool is that you can work alongside that member during the editing phase without interrupting one’s workflow.
So, if you want to make your design work hassle-free with your teammates, try out the steps laid out earlier.
Frequently Asked Questions about How to Let Others Edit a Canva Design
Why can’t I edit a design shared with me by our administrator?
There are 3 possible scenarios why you can’t edit a shared design. First, the access given is set in View instead of Edit. Second, you logged into the wrong team. Third, the design features custom fonts that non-team members cannot view.
How do I switch between multiple teams?
Head to the home page first. Then, tap on the profile icon. Tap on another team name to switch between teams. Canva will then automatically refresh to the current team’s homepage.
How can I change a Can View access to a Can Edit one?
If you selected the wrong access for your team member, re-share the design file. Then, make sure to choose the Can edit access option before you hit the Send button.
Can I share my Canva designs with a person not using the graphic tool?
It’s still possible to share a Canva design with a non-Canva user. But, you’ll need to download the file first either as a PNG or PDF file. You cannot share the said design through the design link.
Can I change the share permissions of my team members during the middle of the design phase?
You can alter, or even remove, the share permissions given to a team or a particular member. Select Share in the editor toolbar. Then, next to that particular team or person, tap the v icon. You can then update the access by selecting between Not shared, Can view, and Can edit.
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